Document Scanning & Digital Conversion Services

We provide secure, high-volume document scanning, data conversion, microfilm digitization, hosting, and certified shredding — all completed in our 24/7 monitored, controlled-access facility. Every project follows strict security protocols, documented workflows, and multi-stage quality control to ensure accuracy, confidentiality, and consistency at scale.

Request a Quote

Our Services

Comprehensive document management solutions tailored to your needs

Document Scanning

Document Scanning

We digitize forms, files, folders, binders, and historical archives. Each project includes prep, high-resolution scanning, image cleanup, indexing, and quality control. Output available in PDF, searchable PDF, TIFF, JPEG, and custom formats.

Large Format Scanning

Large Format / Blueprint Scanning

We scan oversized blueprints, architectural drawings, site plans, maps, and engineering documents — preserving detail, scale, and accuracy.

Microfilm Digitization

Microfilm Digitization

Conversion of 16mm/35mm microfilm, fiche jackets, aperture cards, and COM fiche. Advanced enhancement corrects clarity, density, and orientation.

OCR Services

OCR Searchable PDFs

OCR converts scanned images into fully searchable, indexable text. Options include batch OCR, zonal OCR, form-field extraction, and metadata indexing.

Data Conversion

Data Conversion & Indexing

We structure digital files with consistent naming, metadata, folder hierarchies, and indexing fields to ensure easy navigation.

ERM Processing

ERM / COLD Processing

We convert legacy print streams, statements, and system-generated data to searchable PDFs, XML, or CSV for modern applications.

WebVault

WebVault™ Secure Hosting

Encrypted, browser-based access to your digital archive.

Encrypted upload/download
User permissions
Audit logs
Hourly/daily backups
Multi-location redundancy
Document Shredding

Certified Document Shredding

Secure shredding with full compliance and documentation.

One-time purges
Scheduled shredding
Locked bins
Secure off-site destruction
Certificates of Destruction

HIPAA • GLBA • FACTA compliant

Our Process

A streamlined workflow designed for security, accuracy, and efficiency

1

Consultation

We assess your needs and create a customized plan tailored to your document volume, format requirements, and compliance needs. This initial meeting helps us understand your goals and timeline.

2

Secure Pickup/Drop-off

Chain-of-custody documentation from the start. We provide secure pickup services or you can drop off at our facility. Every box is logged, tracked, and sealed for maximum security.

3

Document Preparation

Careful prep, sorting, and organization. Our team removes staples, unfolds documents, organizes by category, and prepares everything for optimal scanning quality.

4

High-Resolution Scanning

Professional-grade equipment and techniques ensure every document is captured at the highest quality. We use industry-leading scanners calibrated for optimal image clarity and detail.

5

OCR & Indexing

Make documents searchable and organized. Advanced OCR technology extracts text, while our indexing system creates structured metadata for easy retrieval and navigation.

6

Quality Control

Multi-stage review ensures accuracy. Every batch undergoes quality checks for image clarity, OCR accuracy, file integrity, and indexing completeness before final delivery.

7

Encrypted Delivery

Secure transfer via your preferred method. We deliver via encrypted drives, secure file transfer, WebVault™ hosting, or custom delivery solutions that meet your security requirements.

8

Return or Shredding

Secure return or certified destruction. Choose to have your original documents returned or securely shredded with full documentation and certificates of destruction for compliance.

Ready to Improve Your Document Processes? Contact Us Today.

Request a Quote